The AI-Native Asckey Alternative for UK Estates Teams.
Asckey's fmfirst is an established UK CAFM suite — helpdesk, PPM, compliance and asset modules used across education, healthcare and the public sector. It's solid, proven software built before modern AI, which means the certificates and leases still get keyed in by hand. Proprietas does that part automatically: drop a certificate and the expiry, inspector and outcome are read and filed; drop a lease and the term and break clauses come back cited. Compliance-first, mobile-first, live in an afternoon, with transparent pricing and unlimited contractor and tenant access.
Asckey vs Proprietas.
The honest contrast — where the legacy platform sits, and where an AI-native one changes the maths.
What You Get Switching to Proprietas.
The same estate, run an AI-native way — the data entry, the reminders, and the pricing all working for you instead of against you.
AI Does the Data Entry
Drop a certificate or a lease; the expiry dates, terms and break clauses are read and filed in seconds. No keying renewal dates into a spreadsheet by hand.
Reminders That Actually Fire
Pre-expiry alerts at 90/60/30/7 days, an auto-raised work order at seven, and the contractor chased — so a lapsed FRA or gas certificate never lands on you by surprise.
Pricing on the Page
From £199/mo, published. No quote-only enterprise gate, no per-module surprises. You see the number before you ever talk to anyone.
Unlimited Contractors & Tenants
Every light user — contractors uploading certs, tenants reporting issues — is free at every tier. We never gate the people on site behind a seat count.
Live in an Afternoon
No multi-month implementation project. Drop your certificates and leases, review what the AI extracted, and your compliance register is populated today.
Inspector-Ready Audit Packs
A timestamped PDF of every current certificate at a site — ready to hand to an Ofsted inspector, CQC, your insurer or an ISO auditor the same afternoon.
Where Asckey Wins.
Asckey is a long-established UK vendor with a broad CAFM module set and a real presence in healthcare and the public sector. If you want a wide functional footprint from a vendor with that track record, it's a credible option. Proprietas is the better fit when you want AI to remove the manual certificate and lease data entry, a product that's mobile-first for the people on site, and pricing you can read on the page.
Common Questions.
If we haven't answered it here, hello@proprietas.app — we read every message.
See What Proprietas Actually Does.
The three product pillars and the statutory regimes they cover — the substance behind the comparison.
- Statutory ComplianceAll ten regimes, tracked end to end.
- Lease IntelligenceEvery clause extracted in 30 seconds.
- Facilities ManagementIssues, work orders and the contractor portal.
- Fire Risk AssessmentAnnual + post-incident, every Responsible Person tracked.
- L8 LegionellaRisk assessment, monitoring schedule, sampling logs.
- EICR — Electrical5-yearly fixed wiring, remedials, NICEIC verification.
- Gas SafeAnnual CP12, contractor competence, expiry alerts.
- AsbestosSurvey, register, re-inspection schedule.
- LOLER & PATLifts 6-monthly, PAT 12-monthly, certs on file.
Stop Keying In Certificates.
14-day Pro trial, no card. Drop a real certificate and watch the expiry, inspector and outcome extracted and filed in seconds.