Block Manager
10–30 blocks across a city. Mix of older stock with shared risers and modern PRS schemes. Per-block scoping keeps tenant-side and freeholder-side data clearly separate.
Per-block
audit pack & service charge backing
Compliance Across 50–500 Properties Under Management.
Block managers and managing agents inherit other people's buildings, other people's leases, and other people's risk. The compliance map is wider than CAFM systems are usually scoped for: communal-area FRAs sitting beside individual gas certs sitting beside Section 20 evidence. Proprietas treats the portfolio as the unit of compliance, not the single building.
Every Regime You Carry, in One Place.
The statutory burden specific to this sector — tracked, scheduled, audit-trailed. Drop a certificate, watch the expiry clock, hand a single PDF to the inspector.
Communal-Area Fire Risk Assessment
FSO 2005 applies to common parts of buildings even where individual flats are leasehold. Annual review for higher-risk blocks; type-1 baseline plus type-3 or type-4 where the structure warrants it. Action plans tracked per block.
L8 Legionella — Communal Risers & Tanks
Cold water storage tanks, communal showers in amenity blocks, water features in landscaped areas. Risk assessment per block, monthly monitoring on flagged outlets, two-yearly reassessment. The leaseholder side of the boundary is theirs; the riser is yours.
Communal EICR (BS 7671)
Five-yearly fixed-wiring inspection of landlord-supply circuits — communal lighting, lift wiring, intercom systems, dry-riser power. Separate from the leaseholders' inside-the-flat circuits.
Lift LOLER & Thorough Examination
Six-monthly LOLER on passenger lifts, annual SAFed/LEIA service inspection. Out-of-service lifts in a managed block are the most common Section 20 dispute trigger — pre-expiry scheduling avoids the rush job and the rushed quote.
Asbestos Survey — Common Parts
Where the freeholder controls the structure, the asbestos duty sits with you. Survey register, re-inspection schedule, contractor competence flagged before any communal-area refurb works trigger HSE notification.
Insurance & Contractor Competence
Public liability and engineering insurance on every contractor before they step on site. ARMA-Q expects this documented; the FRA assessor's PI insurance is part of the same trail. Renewal alerts to the contractor, not just to you.
Lease Compliance & Service-Charge Audit Evidence
Service-charge accounts need backing evidence. Every cert, every contractor invoice, every obligation status — exportable per block, per year, in a shape the accountants and the leaseholders' chosen surveyor can both consume.
Pre-Expiry Workflow — Cycle-Aligned
Most agents work to a planned-maintenance cycle that doesn't match the compliance cycle. The platform lets you forward-schedule by 90/60/30/7 days and shifts on holidays and weekends so no contractor visit needs a same-week phone call.
Where Proprietas Fits.
A few common shapes we see in this sector. The platform flexes for each — same product, same price, different scoping.
Mid-Sized Agent
50–200 properties under management, split residential and commercial. Editor seats for the property managers, free light access for landlords to see their own data.
200+
properties per portfolio
National Agent
500+ properties, regional hubs, head-office compliance team. Multi-tenant isolation enforced; client A never sees client B's data, even via search.
100%
client data isolation
Commercial Managing Agent
Office and retail portfolios with FRA, EICR, F-Gas, TM44, and lease-driven service charges. Lease intelligence reads break clauses and rent reviews from the PDF — straight into the calendar.
AI
lease extraction, in seconds
* Based on our internal testing against a sample document corpus. Real-world results vary with document quality, size, and complexity.
Common Questions.
If we haven't answered it here, hello@proprietas.app — we read every message.
Explore the platform
Every Pillar and Regime, in Depth.
The statutory regimes this sector carries, plus the three product pillars they sit inside.
- Statutory ComplianceAll ten regimes, tracked end to end.
- Lease IntelligenceEvery clause extracted in 30 seconds.
- Facilities ManagementIssues, work orders and the contractor portal.
- Fire Risk AssessmentAnnual + post-incident, every Responsible Person tracked.
- L8 LegionellaRisk assessment, monitoring schedule, sampling logs.
- EICR — Electrical5-yearly fixed wiring, remedials, NICEIC verification.
- Gas SafeAnnual CP12, contractor competence, expiry alerts.
- AsbestosSurvey, register, re-inspection schedule.
- LOLER & PATLifts 6-monthly, PAT 12-monthly, certs on file.
One Platform, One Audit Trail, Every Block.
Professional tier from £699/mo annual covers 50 properties. Light users (landlords, tenants, contractors) free at every tier. ARMA-Q and RICS aligned.