Single-Campus University
One head-office estates team, 40–80 buildings, mix of teaching, residential and admin. Per-building scoping with roll-up portfolio reporting.
Per-building
compliance scope
Estates Compliance for the Higher-Education Estate.
A university estate is the most varied compliance burden in the country: residential halls (sleeping risk), teaching blocks (mass-occupancy fire risk), laboratories (DSEAR), heritage buildings (listed-status constraints), and increasingly mixed-use retail and conference space. Proprietas keeps the picture coherent across all of it.
Every Regime You Carry, in One Place.
The statutory burden specific to this sector — tracked, scheduled, audit-trailed. Drop a certificate, watch the expiry clock, hand a single PDF to the inspector.
Halls of Residence FRA — Highest Risk Tier
Sleeping accommodation puts halls in the FSO 2005 top tier. Annual reassessment, post-incident triggers, PEEPs for students with declared needs. After Grenfell, the cladding evidence trail sits in the same audit pack.
L8 Legionella — Halls & Communal Showers
Hall showers are HSG274 medium-to-high risk depending on outlet patterns and seasonal occupancy. Three-month summer voids change the monitoring schedule — the platform flexes the cadence for vacation periods automatically.
Laboratory Electrical Safety (BS 7671 + DSEAR)
Lab circuits need EICR plus DSEAR-zoned hazardous-area equipment certification. Different inspector scope, different competence. Both certs attach to the lab as obligations; the contractor competence check enforces the scope difference at upload.
Fume Cupboards & LOLER
BS EN 14175 face-velocity testing on fume cupboards (annual). LOLER on lab hoists, ceiling cranes, animal-care equipment lifts. Six-monthly thorough examination cycle; engineer's report attached to every obligation.
Asbestos — Heritage Stock
Pre-1999 buildings carry ACM risk regardless of how recently they were refurbished. Survey register per building, presumed-vs-confirmed flags, contractor competence checked before any refurb works trigger HSE notification.
MEES & EPC — Rented Estate
From 2030 a commercial property below EPC band B can't be rented (proposed). Halls aren't covered by domestic MEES yet; let-out research space is. EPC register per building, expiry watched against the regulatory deadline, not just the cert's own expiry.
Fire Alarm & Detection — L1 Coverage
BS 5839-1 L1 in halls and many teaching blocks. Weekly call-point tests, monthly function tests, six-monthly engineer service. Per-system grading recorded — not every system gets a coverage upgrade after a single false-alarm campaign.
HMO Licensing — Off-Campus Stock
Universities renting off-campus houses to students often inherit HMO duties under the Housing Act 2004. Licence register per property, condition standards tracked, council-deadline alerts before licence expiry.
Where Proprietas Fits.
A few common shapes we see in this sector. The platform flexes for each — same product, same price, different scoping.
Federated University
Multiple colleges or schools, each with its own bursar. Multi-tenant isolation keeps college finances separate while a federated view rolls up the whole university for the VC and the board.
Federated
roll-up reporting
Research-Heavy Institution
Lab-dense estate, DSEAR zones, biological containment levels. Equipment-level obligations — every fume cupboard, every cryo store, every autoclave.
DSEAR
zone register, per lab
Mixed-Use / Heritage
Listed buildings, retail tenants, conference licensing. Multi-tenancy variants (lease, licence, conference let) handled in the same lease module.
Lease + Licence
tracked in one place
Common Questions.
If we haven't answered it here, hello@proprietas.app — we read every message.
Explore the platform
Every Pillar and Regime, in Depth.
The statutory regimes this sector carries, plus the three product pillars they sit inside.
- Statutory ComplianceAll ten regimes, tracked end to end.
- Lease IntelligenceEvery clause extracted in 30 seconds.
- Facilities ManagementIssues, work orders and the contractor portal.
- Fire Risk AssessmentAnnual + post-incident, every Responsible Person tracked.
- L8 LegionellaRisk assessment, monitoring schedule, sampling logs.
- EICR — Electrical5-yearly fixed wiring, remedials, NICEIC verification.
- Gas SafeAnnual CP12, contractor competence, expiry alerts.
- AsbestosSurvey, register, re-inspection schedule.
- LOLER & PATLifts 6-monthly, PAT 12-monthly, certs on file.
One Source of Truth for the Whole Estate.
Enterprise tier from £2,499/mo annual covers unlimited buildings. Light users (wardens, contractors, students reporting issues) free at every tier.