The Modern QFM Alternative for Compliance-Led Estates Teams.
QFM is an established CAFM and facilities platform with strong PPM, asset and maintenance management for large estates. It's a maintenance-led product at heart — and configured and priced accordingly. Proprietas comes at the same estate from the compliance angle: the statutory obligations that carry personal liability come first, AI reads the certificates and leases, and reminders fire before anything lapses. If compliance and leases are the pressure point rather than a 10,000-asset PPM schedule, it's a faster, cheaper, more modern fit.
QFM vs Proprietas.
The honest contrast — where the legacy platform sits, and where an AI-native one changes the maths.
What You Get Switching to Proprietas.
The same estate, run an AI-native way — the data entry, the reminders, and the pricing all working for you instead of against you.
AI Does the Data Entry
Drop a certificate or a lease; the expiry dates, terms and break clauses are read and filed in seconds. No keying renewal dates into a spreadsheet by hand.
Reminders That Actually Fire
Pre-expiry alerts at 90/60/30/7 days, an auto-raised work order at seven, and the contractor chased — so a lapsed FRA or gas certificate never lands on you by surprise.
Pricing on the Page
From £199/mo, published. No quote-only enterprise gate, no per-module surprises. You see the number before you ever talk to anyone.
Unlimited Contractors & Tenants
Every light user — contractors uploading certs, tenants reporting issues — is free at every tier. We never gate the people on site behind a seat count.
Live in an Afternoon
No multi-month implementation project. Drop your certificates and leases, review what the AI extracted, and your compliance register is populated today.
Inspector-Ready Audit Packs
A timestamped PDF of every current certificate at a site — ready to hand to an Ofsted inspector, CQC, your insurer or an ISO auditor the same afternoon.
Where QFM Wins.
If your estate lives or dies on planned preventative maintenance across thousands of assets — and BIM, space management and a deep maintenance schedule are central — QFM is built for that and has the maturity to handle it. Proprietas is the better fit when statutory compliance and lease intelligence are the real burden, you want AI doing the data entry, and you'd rather pay a published monthly price than scope an enterprise CAFM rollout.
Common Questions.
If we haven't answered it here, hello@proprietas.app — we read every message.
See What Proprietas Actually Does.
The three product pillars and the statutory regimes they cover — the substance behind the comparison.
- Statutory ComplianceAll ten regimes, tracked end to end.
- Lease IntelligenceEvery clause extracted in 30 seconds.
- Facilities ManagementIssues, work orders and the contractor portal.
- Fire Risk AssessmentAnnual + post-incident, every Responsible Person tracked.
- L8 LegionellaRisk assessment, monitoring schedule, sampling logs.
- EICR — Electrical5-yearly fixed wiring, remedials, NICEIC verification.
- Gas SafeAnnual CP12, contractor competence, expiry alerts.
- AsbestosSurvey, register, re-inspection schedule.
- LOLER & PATLifts 6-monthly, PAT 12-monthly, certs on file.
Lead With Compliance, Not Configuration.
14-day Pro trial, no card. Drop a certificate and watch the expiry tracked and the reminder scheduled — before you commit to anything.