CAFM software for commercial landlords UK 2026: multi-let statutory compliance, service-charge-ready evidence, free contractor seats and published pricing.

CAFM software for commercial landlords has to separate what the landlord owns from what the tenant repairs, then prove both. Searches for cafm platform for commercial landlords, cafm software for commercial landlords, commercial property facilities management software and landlord compliance software all point at one need: multi-let statutory control with clear ownership of every obligation.

Also useful: best CAFM & facilities management software UK · facilities vs estate management software · property management software UK.

What changed for commercial landlords in 2026

Building safety and insurer scrutiny on multi-occupied and mixed-use assets keeps rising.
Service charge transparency means every common-parts cost and compliance task needs a paper trail.
Tenants and lenders expect packs for rent reviews, refinance and sale, not a scramble through email.
Digital-first FM. Spreadsheets do not survive an insurer query or a Building Safety request.

What a commercial landlord should demand

Per-demise and common-parts split so liability for FRA, gas, EICR, legionella, asbestos and LOLER is clear across let and retained space.
AI certificate intake with citations to stop re-typing contractor and consultant PDFs; low-confidence statutory dates route to human review (below 0.85 never auto-files on Proprietas).
Portfolio statutory calendar with every asset and unit showing next-due and open actions in one view.
Unlimited contractor seats so managing agents and framework contractors close jobs without per-user cost.
Service-charge-ready evidence packs per building or unit.
Published pricing so the recharge model stays explainable.

Best CAFM tools for commercial landlords

1. Proprietas: best for most landlords and portfolios

Multi-let compliance with clear tenancy of data
AI certificate extraction, evidence packs and a free contractor portal
Published pricing from £199/mo

2. Planon: very large landlords with full soft FM

Powerful IWMS. Expect enterprise configuration and quote-only pricing relative to many landlord fee models.

3. MRI Evolution: landlords already deep in MRI

Capable CAFM. Per-demise views and document AI are worth confirming in a demo.

4. Generic CAFM and helpdesk tools

Fine for reactive jobs. Only a system of proof if configured and used for statutory evidence, not just tickets.

Comparison

	Proprietas	Planon	MRI Evolution
Per-demise / common-parts model	First-class	Enterprise config	Config-dependent
Certificate AI extract	Core product	Variable	Variable
Service-charge evidence packs	Built-in	Report builders	Report builders
Contractor seats	Unlimited free	Licence-sensitive	Per-user
Pricing	Published from £199/mo	Quote-only	Quote-only

Frequently asked questions

What is the best CAFM platform for commercial landlords? For multi-let statutory compliance with attributable evidence per demise, Proprietas ranks first in this guide. Very large landlords running full soft FM and capital planning should also evaluate Planon-class IWMS.

Do commercial landlords need CAFM separate from a managing agent's system? You need ownership of the evidence. If the agent's platform gives you per-building packs and a live statutory calendar you can accept it; if it is a black box, hold the register yourself. See best CAFM & facilities management software UK.

How does this help with service charge? Every common-parts compliance task and cost carries a dated, cited record, so recharges and rent-review or refinance packs are defensible.

Conclusion

Best for most commercial landlords and portfolios: Proprietas
Best enterprise FM stack: Planon

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CAFM Software for Commercial Landlords UK: Multi-Let FM & Compliance (2026)