Fire Risk Assessment Software UK: FRA Tracking & Audit Packs (2026)
Fire risk assessment software UK 2026: cut FRA admin with AI extraction, open-action tracking and audit packs. Best FRA software for multi-site estates vs spreadsheets.
In This Article
- Proprietas cuts FRA admin by extracting dates and open actions from PDFs and driving pre-expiry workflows per building.
- Fire risk assessment software must track actions, not only certificate dates — a green FRA with open high risks is still a liability.
- Building Safety Act expectations push live digital evidence over annual folder dumps.
- Built for UK statutory compliance first, not a generic CAFM with a fire bolt-on.
Fire risk assessment software is how UK estates teams stop FRA chasing from eating the week. Most still rely on spreadsheets, shared drives and contractor email. That breaks as soon as you manage more than a handful of buildings — or face a Building Safety / RRO audit asking for live proof.
This guide covers what FRA software must do in 2026, how it differs from a PDF folder, and which tools actually reduce admin for multi-site estates.
Legal backbone: Fire risk assessment explained. Schools: FRA for schools & MATs.
What fire risk assessment software should do
Good fire risk assessment software UK buyers evaluate:
- Per-building FRA obligations with next review / reassessment cues
- Open action tracking (high/medium) to close-out — not a single “certificate OK” tick
- PDF intake — issue date, assessor, significant findings pulled with citations
- Pre-expiry workflows (90/60/30/7) so renewals are not a surprise
- Audit packs — one click for a site when the inspector or insurer asks
If the tool only stores a file attachment, it is a document library, not FRA software.
What changed for FRA software in 2026
- Building Safety Act and RRO amendments demand recorded, defensible assessments and clear Responsible Person ownership
- AI can read FRA PDFs and surface dates, assessor details and action lists
- Regulators and insurers expect digital audit trails, not “it was in the cupboard”
Best fire risk assessment software in the UK
1. Proprietas — best overall for multi-site UK estates
- FRA as a first-class statutory regime on every building
- AI extraction + open-action liability tracking
- One-click evidence packs
- Published pricing from £199/mo · try a scan
2. Planon — enterprise CAFM/IWMS with H&S modules
- Best when already standardised on Planon; heavy implementation.
3. MRI Evolution — existing MRI estates
- Config-dependent FRA modules; document ingestion often still manual.
4. Concerto — compliance-oriented UK FM
- Strong housing/public-sector footprint; less AI-native extract.
Comparison
| Proprietas | Planon | MRI Evolution | |
|---|---|---|---|
| FRA as spine | Per-building + actions | Module | Config-dependent |
| PDF extraction | Native, page-cited | Manual / limited | Manual |
| Audit packs | One-click | Report builders | Report builders |
| Pricing | Published from £199/mo | Quote-only | Quote-only |
Frequently asked questions
Is fire risk assessment software required by law?
The law requires a suitable and sufficient FRA and ongoing management — not a named software product. Software is how multi-site teams prove they discharged the duty.
How is FRA software different from CAFM?
CAFM is broad facilities management. Dedicated fire risk assessment software (or compliance-first platforms) centre the FRA lifecycle and actions. Many CAFMs store FRAs as attachments only.
Can AI replace a competent fire risk assessor?
No. AI should extract and file what the assessor already wrote — with human review on low-confidence statutory fields — not invent an assessment.
Conclusion
- Best FRA automation for UK multi-site estates: Proprietas
- Best enterprise suite: Planon